Requirements for Itemised Payslips in Singapore
MOM announced in 2014 that the Ministry would require employers to issue itemised payslips in two years.
Employers are required to provide itemised payslips to all their employees covered under the Employment Act (EA) together with their salary payments. Employers may choose to issue the payslips in soft or hard copy, as long as they reflect the required breakdown of items; as well as the ability to consolidate payslips if payments are made more than once a month.
As a rule of thumb, if your employee earns up to $4,500/month, and is not a domestic worker, public servant or seafarer, it is likely that he/she is covered.
- At least once a month
- Give it together with salary payment to employee
- If unable to give together, to be given within three working days of payment
- In the case of termination/dismissal, give the payslip together with outstanding salary
- Soft or hard copy
- Must be able to produce on MOM’s request
For how long
- Current employees: Latest two years
- Ex-employees: Last two years, and to be kept for one year after the employee leaves employment
What to include
The payslips must include the items below, unless an item is not applicable, eg. overtime pay. For consolidated payslips, each payslip should contain details of all payments made since the last payslip.
- Full name of employer
- Full name of employee
- Date of payment (or dates, if the payslip consolidates multiple payments)
- Basic salary for each salary period * *For hourly, daily or piece-rated workers, indicate all of the following: (a) the basic rate of pay (e.g. $X per hour) (b) the total number of hours or days worked, or pieces produced within each salary period.
- Start and end date of each salary period
- Allowances paid for each salary period, such as fixed allowances (e.g. transport) and ad-hoc allowances (e.g. one-off uniform allowance)
- Any other additional payment for each salary period, such as bonuses, rest day pay and public holiday pay
- Deductions made for each salary period, such as fixed deductions (e.g. employee’s CPF contribution), ad-hoc deductions (e.g. deductions for no-pay leave, absence from work)
- Overtime hours worked
- Overtime pay for each overtime payment period
- (If different from Point 5) Start and end date of each overtime payment period
- Net salary paid in the month.
For more information, please refer to the MOM website at www.mom.gov.sg.