Requirements for Itemised Payslips in Singapore

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Requirements for Itemised Payslips in Singapore

MOM announced in 2014 that the Ministry would require employers to issue itemised payslips in two years. 

Employers are required to provide itemised payslips to all their employees covered under the Employment Act (EA) together with their salary payments. Employers may choose to issue the payslips in soft or hard copy, as long as they reflect the required breakdown of items; as well as the ability to consolidate payslips if payments are made more than once a month.

Special note:

As a rule of thumb, if your employee earns up to $4,500/month, and is not a domestic worker, public servant or seafarer, it is likely that he/she is covered.

When

  • At least once a month
  • Give it together with salary payment to employee
  • If unable to give together, to be given within three working days of payment
  • In the case of termination/dismissal, give the payslip together with outstanding salary

Format

  • Soft or hard copy
  • Must be able to produce on MOM’s request

For how long

  • Current employees: Latest two years
  • Ex-employees: Last two years, and to be kept for one year after the employee leaves employment

What to include

The payslips must include the items below, unless an item is not applicable, eg. overtime pay. For consolidated payslips, each payslip should contain details of all payments made since the last payslip.

  1. Full name of employer
  2. Full name of employee
  3. Date of payment (or dates, if the payslip consolidates multiple payments)
  4. Basic salary for each salary period * *For hourly, daily or piece-rated workers, indicate all of the following: (a) the basic rate of pay (e.g. $X per hour) (b) the total number of hours or days worked, or pieces produced within each salary period.
  5. Start and end date of each salary period
  6. Allowances paid for each salary period, such as fixed allowances (e.g. transport) and ad-hoc allowances (e.g. one-off uniform allowance)
  7. Any other additional payment for each salary period, such as bonuses, rest day pay and public holiday pay
  8. Deductions made for each salary period, such as fixed deductions (e.g. employee’s CPF contribution), ad-hoc deductions (e.g. deductions for no-pay leave, absence from work)
  9. Overtime hours worked
  10. Overtime pay for each overtime payment period
  11. (If different from Point 5) Start and end date of each overtime payment period
  12. Net salary paid in the month.

 

For more information, please refer to the MOM website at www.mom.gov.sg.

Disclaimer: This publication does not provide financial, legal or tax or advice of any kind, and VALON cannot guarantee that the information is accurate, complete or up-to-date. While we intend to make every attempt to keep the information in this publication current, VALON make no claims, promises or guarantees about the accuracy, completeness or adequacy of the information contained herein. Nothing on this publication should be used as a substitute for the advice of a third party. VALON assumes no responsibility to any person who relies on information contained herein and disclaim all liability in respect to such information. You should not act upon information in this publication without seeking professional advice.

 

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